Reconcile an account in QuickBooks Online

reconciliation reports
upper right corner

To review your file data on the preview screen, just click on “next,” which shows your file data. No doubt, the chart of accounts acts as the backbone of accounting and QuickBooks Online adds more life to the monthly culmination of all the financial data records. Once you’ve finished checking all of the transactions in QuickBooks Online, there should be a zero dollar difference displayed in the top right corner if all the information is correct.


This system makes reconciliation quicker and easier as you don’t have to add most information manually. If you’re unable to resolve the reconciliation issues on your own, don’t hesitate to reach out to QuickBooks Support for assistance. They can help you troubleshoot the issue and get your accounts back on track. So far, we’ve tried to avoid reviewing every single transaction because it can be so time-consuming, but sometimes we NEED to dig in deeper to find the discrepancy. In the “Reconcile ” page that opens, the transactions for the account as of the statement ending date appear on the “Payments,” “Deposits,” and “All” tabs.

How to Troubleshoot Bank Reconciliations in QuickBooks Online

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If you click the blue hyperlink to fix it, you will see the Reconciliation Discrepancy screen. Add the ending balance and the ending date of your statement. Go through each transaction and choose the appropriate action. There are exceptions for items such as interest and service fees as these may not automatically come into the system. Be careful, though, that these entries are not duplicated. If I click on the blue “View” next to the transaction, I can see a full audit history for this transaction and who made the change.

How to Reconcile Accounts Receivable in QuickBooks

Compensation may impact the order of which offers appear on page, but our editorial opinions and ratings are not influenced by compensation. If you’re on a Galaxy Fold, consider unfolding your phone or viewing it in full screen to best optimize your experience. If the Reconciliation isn’t quick and easy, here are the troubleshooting steps to locate and fix your discrepancies. You’ll have lifetime access to the on-demand course including all handouts and class material. You’ll also be able to ask questions in the Q&A forum and get answers, even years later.

bank service fees

By account reconciliation and then creating a report to show only non-reconciled transactions, you can build a report showing outstanding customer deposits. So you have a zero dollar difference showing in the top right of the QuickBooks reconciliation screen. Before you cross the reconciliation task off your to-do list, check to see what transactions are showing, but are not checked off. There may be two types of transactions still showing, and both should be reviewed before closing the month out. To reconcile your bank statements in QuickBooks online at least once a month, make it a practice. And it’s better if you do it as soon as you get your bank statement.

The previous month’s ending balance should match the beginning balance of the following month (even if just for a few seconds!). Select the account you want to reconcile from the Account dropdown. Check to see if it’s the same as the one on your statement. Select Settings and then Reconcile in QuickBooks Online. To continue, click Get started if you’re reconciling for the first time. Double check the transactions and make sure that there are no duplicates or missing transactions.

Reasons for undoing a reconciliation in QuickBooks Online

The majority of financial statements are now sent out via the internet. Now, what if the different does not appear to be $0.00? This indicates that an error has been made and you will have to review all the transactions. To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it. Review the information of the bank statement on QuickBooks.

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Click on those circles to incremental cost off the transactions that appear on your statement. Click the green Finish now button in the upper right corner. Make sure the beginning balance in QuickBooks matches the one on your statement. If you’re reconciling for the very first time, select Get started. You can also make small edits if needed right within this window.

If the amount appears to be $0.00, you need click on ‘Finish’ to download your reconciliation report. Once you are done with checking all the transactions, you need to make sure that the amount or the ‘Difference’ that is at the top of the page is $0.00. Every tick would indicate that the particular transaction is reconciled. On the top right corner go to the gear icon, you need to select the ‘Reconcile’ tab under tools, and then you will have the option to select which account you want to reconcile first.


You can also click on the Bank Register button to open a new page which will display the Ending balance in the top right corner. If you use this option, make sure to cross-reference this information with your bank statements. A fundamental step in keeping your finances organized and up-to-date is is to reconcile your bank statements in QuickBooks Online. The deposits on your bank statement will likely have multiple checks grouped into a single transaction, particularly if you deposited the checks directly to your bank.

Step 3: Compare the Statement with QuickBooks

Next, navigate to Banking from the menu on the left side of the screen. You will next need to use the “Bank Deposit” function to record these payments to the correct account in QuickBooks. The accounting procedure of reconciliation guarantees that two different financial records are accurately matched. Enter additional info if requested while learning how to reconcile accounts in QuickBooks. You can leave the supplementary field blank if your statement has no amount for them. Check the first transaction in the account statement, find it and match it with that on QuickBooks online.

  • It’s designed for small and medium-sized businesses generating invoices, monitoring expenses, and managing cash flow.
  • The cleared sum will be deducted from the difference shown at the top of the screen, marking that transaction as “Cleared”.
  • You’ve gotten to a zero balance and you complete the task by reconciling your account.
  • If your statements are paperless, you can find them by signing in to your account and looking for the reports or statements tab.
  • Any accounts that provide a monthly or quarterly account statement should be reconciled.

While it reduces the amount of time you need to expend working on reconciling your accounts, the odds of your bank statement and your general ledger matching immediately is pretty slim. It’s not that there aren’t advantages to connecting your bank account to your software, but it doesn’t do all the work for you. The only time the two will likely match is if there’s no activity on the account.

The next lesson in our series of QuickBooks tutorials is how to manage downloaded credit card transactions. It will teach you how to review, classify, and accept or exclude transactions that are imported automatically from your connected credit card accounts. The objective is to look for any discrepancies between your bank statement and the transactions recorded in QuickBooks Online. When you can troubleshoot your bank reconciliations and get things to match up properly, you get an accurate picture of what is going on. From this you can monitor your cash flow accurately, see when there are irregularities, and even identify if and when theft is going on. To match the transactions on your monthly bank statement with the transactions in QuickBooks Online.

  • XLS, XLXS, etc., are supported file formats by Dancing Numbers.
  • On your Banks Statement, Find the ending balance and statement ending date, then type them into the fields.
  • It enables companies to keep their accounting statements up-to-date and accurate at all times.
  • Reconciling bank accounts in QuickBooks Online is a crucial part of maintaining accurate financial records for your business.
  • Any payment without a checkmark has been manually entered into the QuickBooks form — not imported from your online banking — and there isn’t a record of a bank transaction.

Many or all of the products here are from our partners that compensate us. But our editorial integrity ensures our experts’ opinions aren’t influenced by compensation. Start by learning why Reconciling is essential to every business’s monthly workflow.

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If the difference isn’t zero, you’ll need to work out why. In some cases, it could be that there are transactions on your statement that weren’t entered into QuickBooks Online. On the Reconcile page, you will see the question “Which account do you want to reconcile?” with a drop-down menu that lists all of your added accounts. Select an account from the drop-down menu and click Reconcile. Please note that you can save your progress when reconciling and return to continue with the process later.

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